What Is Accounts Payable?
Accounts payable (AP) represents the money your business owes to suppliers, vendors, and service providers for goods and services. It’s a key part of your business’s short-term liabilities and a responsibility that impacts cash flow, supplier relationships, and financial compliance.
At Elite Plus Bookkeeping, we make managing your accounts payable simple and efficient, giving you more time to focus on the growth of your business while we handle the details.
Why It Matters to Your Business
- Missed payments can harm supplier relationships.
- Poor AP management leads to cash flow issues
- Timely AP management offers better control over finances.
- Maintaining accurate records supports informed decision-making.
- Missing early-payment discounts costs your business money.
At Elite Plus, We Help You:
- Streamline your invoice processing.
- Stay on top of payment due dates.
- Keep suppliers satisfied with timely payments.
- Avoid costly payment errors.
- Free up your internal team to focus on growth.
At Elite Plus, we go beyond processing payments — we integrate seamlessly with your bookkeeping system. Whether you use Xero, MYOB, or another platform, our team ensures smooth accounts payable management with complete transparency.
offerings
What’s Included in Our Accounts Payable Management
Our comprehensive accounts payable services help you manage invoices, payments, vendor communications, and reporting, all while boosting cash flow, improving internal controls, and reducing manual workloads.
Invoice Capture & Entry
We accurately record and enter supplier invoices into your system, ensuring all invoices are processed promptly and efficiently.
Payment Scheduling
We monitor payment due dates and schedule payments strategically, optimising your cash flow while ensuring timely and accurate vendor payments.
Approval Workflow Setup
We establish tailored approval workflows to ensure the right team members authorise payments, streamlining processes and enhancing financial control.
Reconciliation & Reporting
We provide regular reports that track outstanding payables, helping you maintain financial accuracy and stay on top of your liabilities.
Multi-Currency & International Vendor Payments
We manage international payments and foreign currency transactions, ensuring compliance with exchange rates and vendor payment accuracy.
Purchase Order (PO) Creation
We assist with creating and managing purchase orders, ensuring accurate tracking of vendor commitments, approvals, and inventory needs.
Customised AP Reports
We deliver tailored accounts payable reports designed to meet your specific business requirements, helping you stay informed and make data-driven decisions.
New Vendor Setup
We collect and enter all necessary vendor information into your bookkeeping system, ensuring accurate setup for seamless transactions, timely payments, and efficient record-keeping.
Why Choose Elite Plus for Accounts Payable?
At Elite Plus Bookkeeping, we understand that accounts payable is more than just processing invoices — it’s essential for managing cash flow, maintaining strong supplier relationships, and ensuring financial accuracy. Our services are designed to be reliable, scalable, and completely tailored to your business.
Certified Experts You Can Rely On
Our team includes Certified Practising Accountants (CPAs), Xero Advisors, and specialists in Fathom and Dext. With their expertise, we ensure a seamless AP process every time.
Seamless Integration with Your Systems
We work with Xero, MYOB, Dext, Hubdoc, ApprovalMax, and other cloud platforms to ensure smooth integration with your existing workflow.
Clear Processes. Real-Time Oversight.
From invoice entry to supplier reconciliation, our systematic approach ensures every step is traceable. You'll receive regular AP reports, payment alerts, and reconciliation summaries.
Flexible Support That Grows With You
Whether you are a sole trader or a large multi-entity group, we customize our support to match your size, industry, and transaction volume.
Built-In Compliance & Audit Support
We maintain transparent audit trails, approval workflows, and documentation for every payment made — perfect for businesses undergoing audits or preparing for funding.
Friendly, Local Support When You Need It
Our Australian-based team is available via phone or email for any invoice, vendor, or reporting queries no call centres involved.
Packages
Flexible Accounts Payable Support Packages
Starting from just $25 per week, we offer flexible Accounts Payable solutions to meet your business needs.
Accounts Payable Essentials Package
Start Form $25 / Per Week
Ideal for small to medium businesseses looking to streamline their AP process without the hassle of Hire-in-house.
What's Included:
- Entering bills and uploading invoice
- Payment scheduling & due Date tracking
- Reconciliation of supplier statements
- Email communication with vendors
- Customised AP reporting
- PO creation and new vendor setup
Accounts Payable Premium Package
Start Form $99 / Per Week
Best suited for large or high-volume businesses that require end-to-end accounts payable support, compliance controls, and advanced reporting.
What's Included
- Everything in the Essentials Packagee, plus:
- Multi-currency & international vendor payments
- Complex approval workflows (multi-level)
- Dedicated AP specialist assigned to your acount
- Cash flow forecasting related to payables
- Integration with systems like Dext, ApprovalMax, Hubdoc
- Priority email & phone support
- Monthly performance dashboard and KPI tracking
Our Other Services
Accounts Receivable
Enhance cash flow by ensuring timely invoice collection and efficient follow-ups, helping your business get paid faster and stay financially healthy.
Bookkeeping
Keep your finances organised with precise record-keeping, regular reconciliations, and accurate financial reports, ensuring your business remains compliant and ready for growth.
Payroll
Ensure your team is paid accurately and on time, every time, with hassle-free payroll processing, compliance, and payslip management for smooth operations.
30-Day Money-Back Guarantee from Elite Plus Bookkeeping
Your satisfaction is our top priority. If you’re not completely satisfied within 30 days, we’ll make it right or offer a full refund. No risk, guaranteed!
Full cycle accounts payable flow chart
Purchase order is created and sent to the vendor
Receiving the goods and creating an item receipt
Receive the invoice from the vendor
Match invoices with PO
Code invoices
Capture invoice details
Route invoices for approval
Make payment for approved invoices
Reconcile transactions
Need Help Managing This Entire Workflow?
Let Elite Plus handle your accounts payable from start to finishk Book a Free AP Consultation
get in touch
Contact Us for Expert Accounts Payable Management
Get in touch with our team for expert accounts payable management and see how we can help streamline your financial operations.
Testimonials
“Since outsourcing accounts payable to Elite Plus, our team has saved hours every week. Vendor payments are now consistent, and we have full visibility over our cash outflows. The process is smooth and transparent.”
Director, Manufacturing Business
“We used to constantly miss supplier payment deadlines. Elite Plus set up workflows in Xero and ApprovalMax that now run like clockwork. Their team is professional, responsive, and detail-oriented.”
Practice Manager, Medical Services Industry
“Their reporting has changed the way we manage our payables. We now know exactly what’s owed, what’s coming up, and where we stand week to week. It’s made planning much easier.”
CFO, Construction & Infrastructure Company
“Outsourcing AP felt like a risk, but Elite Plus made it easy. They took over vendor onboarding, payment tracking, and reconciliation — all without disruption to our team.”
Owner, Wholesale Distribution Business
“Having a dedicated AP contact who understands our vendors and workflow has been a game-changer. No more missed payments or duplicate entries. Their Premium service is worth every cent.”
General Manager, Transport & Logistics Firm
Questions
Frequently Asked Questions
What is included in your accounts payable service?
Our service covers everything from entering bills and scheduling payments to supplier statement reconciliation, customised AP reporting, and vendor communication. We also support PO creation, new vendor onboarding, and system implementation.
How much does your accounts payable service cost?
Our Essentials Package for small to medium businesses starts from just $25 per week, while our Premium Package for larger or high-volume businesses starts from $99 per week. Final pricing depends on volume and complexity.
Do you handle international vendor payments?
Yes. Our Premium Package includes support for multi-currency and international vendor payments, including FX tracking and compliance with cross-border payment processes.
Can I use this service if I’m not on Xero?
Yes. While we’re Xero experts, we also work with MYOB, QuickBooks, Dext, Hubdoc, and ApprovalMax. We can tailor our workflow to suit your existing systems.
Do you provide purchase order (PO) management?
Absolutely. We can help set up and manage your PO system to ensure invoice and payment accuracy while improving internal controls.
How do you ensure my bills are paid on time?
We implement customised payment schedules, monitor due dates, and provide regular reminders and approval workflows to ensure your suppliers are paid on time — every time.
Do I still control payments?
Yes. You maintain full control over approvals and payment releases. We set up workflows so nothing goes out without your review (unless you prefer automated options).
What type of businesses do you work with?
We work with businesses across industries — construction, retail, medical, logistics, and professional services — throughout Australia and New Zealand.
Can I scale the service as I grow?
Yes. Our accounts payable service is fully scalable. You can start with basic processing and grow into more complex reporting, international payments, and integrations.
What if I only need help part-time or monthly?
That’s fine. We offer flexible support — whether it’s weekly, fortnightly, or monthly. You’ll only pay for the services you actually need.
Will I have a dedicated point of contact?
Yes. You’ll be assigned a dedicated AP specialist who knows your business, vendors, and processes inside out. You can reach them via phone or email.
Can you help me set up AP systems like ApprovalMax or Dext?
Definitely. We assist with software implementation, custom approval workflows, and provide training to your team as needed.
How long does it take to get started?
Most clients are onboarded within 3–5 business days. We’ll collect some initial documentation, set up workflows, and you’re ready to go.
What reporting do I receive?
You’ll get monthly (or weekly) accounts payable reports, outstanding bills summaries, vendor reconciliation reports, and customised dashboards upon request.
Is my data secure with Elite Plus?
Absolutely. We use secure, encrypted platforms for all documents and financial data. Access is restricted, and all data is handled according to ATO and industry security standards.
With a focus on accuracy and integrity, we take care of your financial records the same way we do for ours. You can count on us to report any inconsistent activity, keep your books clean, and save your business from costly mistakes.
